Now Hiring: Education and Museum Associate

By Kristina MacKenzie

Education and Museum Associate

Classification:  Full-Time

Supervisor:  Kate Cooper, Education & Museum Director

Salary: $40,000

Hours: M-F business hours, occasional evenings and weekends

To Apply: Email Kate Cooper at

Schubert Club, now in its 138th season, is a Twin Cities-based arts organization, located in Saint Paul, whose mission is to cultivate a passion for music and to foster an engaged community of music enthusiasts through concerts, music education, museum exhibits and student scholarships.  More details can be found at

The Education and Museum Associate supports the Education and Museum Director (EMD) in the administration  and operation of the Museum, and in the delivery of all education and community-based programs. The role  includes administrative office-based work and community-based interaction with partners and program participants  (students and adults) primarily in the Twin Cities community


Assist the Education & Museum Director (EMD) with the administration and set up of all Schubert Club  education and museum programs to ensure all programs are managed effectively for maximum impact.  

  • Assume the lead role in processing registrations and applications for the Student Scholarship Competition,  Schubert Club’s various workshops and grant award programs. 
  • Prepare venue and artist contracts
  • Organize payment confirmations with the Business Manager for a variety of fee payments (e.g. teaching  artists, judges) and scholarships/financial awards. 
  • Assist EMD in planning, designing and gathering/purchasing materials for hands-on  classroom/workshop projects for education events (KidsJam, Family Arts Blast, Jazz Piano Workshop).
  • Process data and prepare reports of program experiences, surveys and evaluations. Collaborate with EMD  in setting goals and assessing program effectiveness. 
  • Attend all Museum and Education Committee meetings and take meeting minutes.
  • Prepare logistical and schedule information for program participants, judges, artists, clinicians for  Education and Museum events. 
  • In collaboration with Marketing, assemble and update program and promotional information for the  website for SC Education programming and activities. 
  • Produce and maintain current contact information for education program participants – schools, teachers,  studios, students, artists, venue managers, etc. 
  • Assist EMD in the coordination of program activities at scheduled education events. Assist EMD in production of Education and Museum program print materials in addition to Museum  educational materials  
  • Coordinate set-up and operational needs for events and programs – Jazz Piano Workshop, Student  Scholarship Competition, KidsJam. 

Represent Schubert Club in a wide range of relationships with program participants and community  partners in support of Schubert Club’s mission and goals.  

  • Communicate processes and logistics to participants in all education and community engagement programs.
  • Attend meetings and workshops in Schubert Club spaces and community venues and ensure events are properly prepared and run smoothly. 
  • Attend community & classroom events/programs as required to assist in future programming decisions. Assist the EMD in all aspects of museum administration. 
  • Assist EMD with maintaining instruments on exhibit in good repair, implementing minor repairs, and  scheduling regular technician work. 
  • Assist EMD with monitoring environmental conditions in the museum and the studio daily and in seeking  solutions for variances. 
  • Help identify and schedule necessary facility maintenance work with Landmark Center staff, including floor  maintenance, wall repairs, etc. 
  • Oversee the posting of logistical information to the web site regarding museum hours or special events,  including the closing of the museum for holidays or inclement weather. 
  • Generate and distribute monthly museum guide schedules 
  • Assist EMD with training of new museum guides 
  • Organize and manage cleaning and light maintenance schedule for museum guides 
  • Maintain an accurate calendar for all events and programs taking place in the Thelma Hunter Recital Room,  including communication with Landmark Center event planning team and maintenance team for set up.
  • Assist EMD in facilitating instrument usage by partnering organizations to include tuning and moving.  Process all required contracts and agreements for instrument use. 
  • Maintain marketing materials in each gallery and at the Landmark Center information desk.
  • Maintain the museum database and online collection information.

Support and foster Schubert Club’s collaborative business practices to ensure that all business activities  support Schubert Club’s mission successfully.  

  1. Assist with setting up concerts and events as requested. 
  2. Assist with onsite concert and event support.  
  3. Assist with office-wide projects as needed. 
  4. Act as a steward and liaison with the public at Schubert Club events, to foster the positive reputation of  Schubert Club. 
  5. Other duties as assigned. 


Applicants suitable for the position will have at least one of the following: 

  • Bachelor’s degree in Music, Music Education, Arts Administration or related field  
  • Education and/or experience in Museum studies 
  • At least 2 years experience in arts administration, community program support or equivalent
  • Teaching or classroom experience 
  • At least 2 years experience in an administrative or teaching role in a non-profit organization 


  • Ability to move instruments and equipment (up to 40 pounds) 
  • Computer skills required; Word & Excel, Microsoft software 
  • Access to independent transportation, valid driver’s license and current vehicle insurance, with willingness  to drive to different community sites and transport materials as needed 
  • Ability to effectively communicate in both spoken and written English  
  • Availability for occasional evening and weekend hours 
  • Successful criminal background check