The Schubert Club is seeking a full-time Finance Manager to join its small and dynamic administrative team. The position offers a competitive salary and benefits package including health/dental insurance and a retirement program.
· Position reposted: 4/20/2015
· Position FILLED and no longer available
· Employee Type: Full-time
· Department: Finance
· Reports to: Artistic and Executive Director
ABOUT THE SCHUBERT CLUB
The Schubert Club, now in its 132nd season, is a Twin Cities-based arts organization whose mission is to invite the world’s finest recital soloists and ensembles to our community and to promote the finest musical talents of our community to the world – through concerts, museum and education programs. The Schubert Club’s concert presentations include the International Artist Series at the Ordway, Music in the Park Series (Sunday afternoon chamber music concerts and Friday evening family concerts in St. Anthony Park) and various other ticketed and free performances in the Twin Cities. It also has a range of education and museum programs, details of which can be found at www.schubert.org.
The Finance Manager is responsible for executing the day-to-day accounting operations, while ensuring legal, financial and tax compliance standards are enforced, and ensuring financial resources are aligned with The Schubert Club’s mission and activities.
- In collaboration with the Artistic and Executive Director, manage the accounting operations for The Schubert Club that allows timely, legal, and accurate dissemination of financial management reports including, but not limited to, quarterly financial statements, annual audits, and annual budgets.
- Enter all data into the ledgers and accounts ensuring compliance with GAAP and other regulatory requirements.
- Conduct fiscal year-end close, reporting, audit, and other legal compliance matters as needed.
- Research accounting questions and issues (GAAP, IFRS) as well as keeping up-to-date with current legal reporting requirements and trends.
- Ensure that all accounting discrepancies are identified, investigated, documented, and critical solutions are made as needed.
- Prepare checks for timely disbursement.
- Ensure gifts are entered into the General Ledger, and ensure that gifts are utilized for their intended purposes. Reconcile gifts in General Ledger and Audience View systems.
- Reconcile monthly bank and investments statements.
- Process and track receipts.
- Prepare materials for annual audit and tax form 990 and act as liaison during the audit.
- Provide budget support and administration to result in the efficient and accurate preparation of the annual budget and monitoring actual expenses against budget.
- Reconcile ticket sales from Audience View in the General Ledger.
- Ensure bi-weekly, monthly, and manual payroll disbursements are processed to result in accurate and timely preparation and distribution of payroll checks.
- Process payroll.
- Enter new employees and salary changes into automated payroll.
- Record, maintain, check and balance time cards each payroll period, preparing payroll journal entries.
- Compile and calculate pay including deductions, taxes, garnishments, levies, overtime, holiday, vacation and sick pay.
- Accurately count, balance, and verify payroll checks on time.
- Provide benefits support for benefits processes and projects as assigned including annual open enrollment and reconciling monthly bills.
- Manage vendor relationships critical to administration including health benefits, insurance, banking, payroll and pension providers.
- Respond to questions regarding benefits or payroll and engage assistance from vendors, Artistic and Executive Director or outside consultants to resolve issues and answer questions.
- Manage open enrollment process.
- Prepare Form 5500-SF Annual Return/Report of Small Employee Benefit Plan.
- Attend regularly and provide necessary materials for the Finance and Investment Committee and the Audit Committee to assist them in making sound financial and investment plans and decisions to support The Schubert Club’s mission and goals.
- Prepare projection reports with analysis from the general ledger to be reviewed by the Finance and Investment Committee.
- Execute financial policies and decisions laid out by Finance and Investment Committee.
- Ensure all members have appropriate legal access and authority to financial resources, removing board members when their term has been completed.
- Prepare all Audit materials for the Audit committee.
- Assist in preparing presentations to the organization’s Board of Directors and/or committees, as necessary.
- Ensure all state and federal taxes are submitted accurately and on time to ensure legal compliance and mitigate risk.
- Review and approve tax reporting information received from payroll process vendor.
- Investigate and respond to payroll tax inquiries in a timely manner.
- Prepare and process annual 1099 and 1042 reports; ensure organization understands tax regulations.
- Ensure Minnesota non-resident entertainers tax is completed.
- Research international tax laws when the need arises.
- Stay current on new tax laws.
- Act as The Schubert Club’s responsible person on licensures, property and liability insurance policies, keeping certificates current, and staying current with trends in the insurance industry to mitigate risk and reduce liability.
- Meet with agents to maintain proper business relations.
- Conduct research when requested, giving recommendations for solutions.
- Complete documentation and tracking as necessary.
- Provide support and oversight of The Schubert Club’s endowment, to ensure gifts are properly utilized, and that the endowment can continue to sustain the budget.
- Monitor spending policy, creating standard operating procedures as needed.
- Ensure legal and compliance parameters of endowment are met.
- Track donations to ensure that they are utilized appropriately.
- Make annual calculation of pay out for budget projections.
- Provide monthly reports for the Finance and Investment Committee Chair and quarterly reports for the F & I Committee.
- Experience in Excel and Accounting software required.
- Working knowledge of benefits and 403(b) plans preferred.
- Experience in non-profits preferred.
- Continuous sitting and computer use.
EDUCATION, EXPERIENCE, AND LICENSES/CERTIFICATIONS
- B.A. or B.S. in Accounting, or equivalent field
- 5-7 years of general Accounting experience required.
- 1-2 years of payroll experience required.
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